FEW FTC Committees
Four Focus Areas
~ Compliance Committee Chair ~
The Compliance Committee shall be responsible for assuring compliance through coalition actions, testimony before Congress media releases, other actions as appropriate; and shall provide official representation, when requested in writing, in accordance with the FEW Policy and Procedures Manual. The Policies and practices of primary concern to the Compliance Committee are in the following areas:
~ Diversity Chair ~
The Federal Triangle Chapter offers periodic diversity training throughout the year. The Diversity Chair is responsible for:
~ Legislative Chair ~
The Chapter has always had an active legislative liaison. This individual works with the Region’s Legislative Liaison and National Vice President for Congressional Relations. Information is shared with members through e-mails and the Chapter newsletter, as well as occasionally submitting information to the D.C. Metro Region’s newsletter. The Chapter’s Congressional Relations Chair also serves on the D.C. Metro Region’s Legislative Breakfast Committee if/when one is convened.
~ Training & Programs Committee ~
Shall plan training programs and other activities for non-business portion of Membership meetings, subject to the approval of the Executive Committee. Shall be responsible for planning and implementing a minimum of four (4) chapter programs (not the business portion), consistent with the purpose of the organization, each year.
Additional Appointed Positions
~ Awards Chair ~
Shall collect, organize, prepare and submit chapter nominations for regional and national awards; shall review criteria and update if necessary then solicit nominations from the membership for an annual Member of the Year and Distinguished Service awards.
~ Budget and Finance Chair ~
Beginning with the 2004-2006 elections, the Chapter has successfully recruited a Finance Committee Chair and members. Based on the National Policy and Procedures Manual (NPPM), it will be the responsibility of the Finance Chair to:
~ Bylaws Chair ~
Reviews chapter bylaws to ensure compliance with the bylaws of both the region and national organization especially following a revision in the National Bylaws.
~ Communications Chair ~
Shall coordinate communication to chapter members.
~ Community Outreach Chair ~
Shall organize community outreach events.
~ Fundraising Chair ~
The Fundraiser Chair is responsible for:
~ Membership Chair ~
Shall promote and solicit membership in the chapter; develop membership recruiting aids and techniques; maintain roster of current members and encourage members to update their information through the online system; receive information packets and plan of action from appointed Regional and National officials; shall detail specific tasks for individual members of the chapter as a whole; and shall establish mechanism for feedback on action taken, subject to the approval of the Executive Committee.
~ Newsletters ~
The Federal Triangle Chapter’s newsletter is titled “Federal Triangler.” It is issued on a monthly basis. Standing articles include a:
Ad hoc articles focus on events happening around the Region and at the National level, such as Regional and National Training Programs, participation in Public Service Recognition Week, and milestone anniversaries. When there is room, articles relating to diversity (such as a special emphasis month) and a woman’s biography are included.
~ Policy and Procedures Committee ~
Shall recommend fiscal and long- range projects to be undertaken by the chapter; handle the preparation and update of any and all policy and procedure manuals; review and recommend action to the Executive Committee on Chapter suggestions, bylaws revisions and amendments, organization growth and development, publications policy, and other policy and planning issues, subject to the approval of the Executive Committee.
~ Social Activities ~
The Social Chair is responsible for proposing and arranging at least two (2) socials for the chapter during the year with the concurrence of the Executive Committee. Once a proposal has been accepted by the Executive Committee, the Social Chair:
~ Compliance Committee Chair ~
The Compliance Committee shall be responsible for assuring compliance through coalition actions, testimony before Congress media releases, other actions as appropriate; and shall provide official representation, when requested in writing, in accordance with the FEW Policy and Procedures Manual. The Policies and practices of primary concern to the Compliance Committee are in the following areas:
- Equal Employment Opportunity and Affirmative Action
- Merit Promotion and Upward Mobility
- Recruitment, Selection, and Placement
- Reassignment and Reduction-In-Force
- Position Classification and Pay Administration
- Grievance, Adverse Action, and Appeal Procedures
- Disciplinary Action and Awards
- Training, Details, and Reorganizations
- Sexual Harassment and Sexual Discrimination
~ Diversity Chair ~
The Federal Triangle Chapter offers periodic diversity training throughout the year. The Diversity Chair is responsible for:
- presenting the training or arranging for a presenter for the training;
- introducing the presenter at the chapter meeting; and working with the Regional Diversity Chair and National Vice President for Diversity to ensure a consistent message is provided to members.
- shall be responsible for presenting at least one major awareness program a year for the Chapter; and shall have a continuing responsibility, through discussion and newsletter articles, to maintain a sensitivity within and outside the membership in the area of cultural awareness; and shall be responsible for assuring that the special needs of all people with disabilities are considered with respect to meetings and programs of the chapter; and for ensuring that an interpreter for the hearing impaired members is present at meeting, if applicable, subject to the approval of the Executive Committee.
~ Legislative Chair ~
The Chapter has always had an active legislative liaison. This individual works with the Region’s Legislative Liaison and National Vice President for Congressional Relations. Information is shared with members through e-mails and the Chapter newsletter, as well as occasionally submitting information to the D.C. Metro Region’s newsletter. The Chapter’s Congressional Relations Chair also serves on the D.C. Metro Region’s Legislative Breakfast Committee if/when one is convened.
~ Training & Programs Committee ~
Shall plan training programs and other activities for non-business portion of Membership meetings, subject to the approval of the Executive Committee. Shall be responsible for planning and implementing a minimum of four (4) chapter programs (not the business portion), consistent with the purpose of the organization, each year.
Additional Appointed Positions
~ Awards Chair ~
Shall collect, organize, prepare and submit chapter nominations for regional and national awards; shall review criteria and update if necessary then solicit nominations from the membership for an annual Member of the Year and Distinguished Service awards.
~ Budget and Finance Chair ~
Beginning with the 2004-2006 elections, the Chapter has successfully recruited a Finance Committee Chair and members. Based on the National Policy and Procedures Manual (NPPM), it will be the responsibility of the Finance Chair to:
- receive monthly reports from the Treasurer of Chapter expenditures,
- review chapter quarterly reports to ensure programs are within budget,
- review proposals for budget expenses made by Executive Committee members prior to vote,
- approve release of funds, including Scholarship Funds monies, prior to vote,
- serve as chair of the Chapter’s Investment Committee at such time as the Chapter accrues enough money through lifetime membership as practical to invest and report findings to the Chapter Executive Committee by report and the membership by article in the Newsletter, and, serve as an advisor and resource for all Chapter financial matters.
~ Bylaws Chair ~
Reviews chapter bylaws to ensure compliance with the bylaws of both the region and national organization especially following a revision in the National Bylaws.
~ Communications Chair ~
Shall coordinate communication to chapter members.
~ Community Outreach Chair ~
Shall organize community outreach events.
~ Fundraising Chair ~
The Fundraiser Chair is responsible for:
- proposing fundraising ideas to the Executive Committee,
- sharing the accepted proposal with the chapter membership at a chapter meeting and/or through e-mail contact;
- preparing and distributing flyers announcing the approved fundraiser;
- soliciting for committee members, as needed;
- following agency guidelines for using space in federal buildings;
- reserving space [NOTE: after research and analysis was done in 2000, fundraisers were moved to the 10th Street lobby to attract increased walk-by attention/participation];
- requesting equipment/supplies to be delivered/picked-up timely before and after the event [NOTE: past practice has been to request six (6) 6-foot tables and two (2) chairs; however, the fundraiser chair should tailor the request to the needs of the event on an event-by-event basis];
- requesting the cash box from the Treasurer prior to the event;
- ensuring volunteer staffers have the appropriate amount of “seed” money in the cash box by requesting it from the Treasurer before the event;
- ensuring the area is clean after the event; and,
- ensuring monies collected are turned over to the Treasurer for deposit following the event [NOTE: in the event the Treasurer is not available, monies are to be turned over to the Chapter President for deposit].
~ Membership Chair ~
Shall promote and solicit membership in the chapter; develop membership recruiting aids and techniques; maintain roster of current members and encourage members to update their information through the online system; receive information packets and plan of action from appointed Regional and National officials; shall detail specific tasks for individual members of the chapter as a whole; and shall establish mechanism for feedback on action taken, subject to the approval of the Executive Committee.
~ Newsletters ~
The Federal Triangle Chapter’s newsletter is titled “Federal Triangler.” It is issued on a monthly basis. Standing articles include a:
- President’s Message;
- Treasurer’s Report;
- Chapter Roster;
- Upcoming Events at the Chapter, Region, and National levels;
- report of the previous month’s chapter meeting;
- a legislative update;
- Happy Birthday!;
- printable listing of upcoming chapter meetings and activities;
- printable listing of chapter officer contact information; and,
- the membership application.
Ad hoc articles focus on events happening around the Region and at the National level, such as Regional and National Training Programs, participation in Public Service Recognition Week, and milestone anniversaries. When there is room, articles relating to diversity (such as a special emphasis month) and a woman’s biography are included.
~ Policy and Procedures Committee ~
Shall recommend fiscal and long- range projects to be undertaken by the chapter; handle the preparation and update of any and all policy and procedure manuals; review and recommend action to the Executive Committee on Chapter suggestions, bylaws revisions and amendments, organization growth and development, publications policy, and other policy and planning issues, subject to the approval of the Executive Committee.
~ Social Activities ~
The Social Chair is responsible for proposing and arranging at least two (2) socials for the chapter during the year with the concurrence of the Executive Committee. Once a proposal has been accepted by the Executive Committee, the Social Chair:
- solicits for a committee to assist with the arrangements for the event, if needed;
- prepares a flyer to announce the event;
- presents the flyer to the President for approval;
- sends the approved flyer out to the members in good standing for information, reservations (if needed), and payment (if the event has a cost associated with it);
- arranges (with a committee, if needed) all details associated with the event (e.g., access to the event and/or space, directions to the event, security awareness for members, as needed); and,
- at the conclusion of the event, prepares letters of appreciation for committee members and site hosts, as appropriate (e.g., an on-site events coordinator who may have assisted with arrangements at a hotel, for instance).